Resource

Collect sign-ups without chasing anyone by email.

For a free event, registration serves two purposes: knowing how many people to expect and being able to reach them if something changes. On YUMEYU a booking issues a code, the attendee finds it in the app, and at the door it works like a ticket, so bookings and actual attendance become comparable numbers.

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Works for completely open-access events too.

What to ask and what to skip

Every extra field is one more person who abandons the form. It is worth asking what each piece of data is actually for.

The bare minimum

A name and a contact are enough to issue the booking and warn people if plans change.

  • Name for the access code
  • Email for confirmation and reminders
  • Prefilled details for people with an account

What you need afterwards

Some information only makes sense if somebody will genuinely use it after the event.

  • Explicit consent for communications
  • Details needed for the certificate of attendance
  • No field collected without a purpose

What arrives by itself

Attendance, interaction and quiz answers are recorded during the event, without asking.

  • Attendance captured at check-in
  • Quiz answers collected in the room
  • Statistics available once the event ends

Why register free events too

Free does not mean unmanaged: the capacity is the same, the chairs are the same, and people left outside are still a problem.

Expected numbers before setting up the room

Contacts to notify if anything changes

A starting point for the next edition

Setting up registration

Three steps, from creating the event to the day itself.

Choose the access mode

Decide whether the event requires booking or is open access with a code shown in the room. That choice decides whether you get a list of attendees or only a headcount.

Publish and collect sign-ups

From the public page attendees book and receive their code. The list grows in your personal area as bookings come in.

Validate entries on the day

On arrival the codes are validated like tickets. By the end you have two comparable numbers: how many booked and how many actually walked in.

Sign-ups with approval, or membership fees?

Some events need to vet who signs up before confirming, or to tell members apart from the general public. Those are cases worth setting up together.

Contact the team
  • Members separated from general public
  • Sign-ups reviewed before confirmation
  • Waiting lists and reserved seats
  • Messages targeted at registered attendees

Frequently asked questions

A booking is free and reserves a seat, a ticket involves a payment. At the door they behave the same way: both produce a code that gets validated.

Turn sign-ups into numbers you can decide on

Collect the bookings, validate the entries and find out what your room is really worth.

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Sources

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